Canva is not just for editing photos and creating social media posts. You can also use this popular graphic design program to make professional-looking tables for your data or weekly schedules. Here’s how to create an eye-catching table in Canva.
To create a table in Canva, type “/Table” and click on the Table Element Option. Then choose the desired rows and columns for your table in the following window. You can further customize the color and border settings of the table by adjusting the settings in the Options Bar.
There are many ways to customize a table in Canva, and the help of the new Magic commands makes life even easier. In this article, you’ll find all the important customizations you’ll need for your table. Plus, if you’re looking to make your table as professional as possible, you’ll find every tip you need below.
How To Make A Table In Canva
To start, click on the Elements Tab to bring up the Search Bar. To find a table to use, type in “Table.” Alternatively, you can skip this step and type “/table” over your design to create a table using the Magic command function.
Searching for “Table” will bring up photos, graphics, and even videos of tables. What you’re looking for is the section called Tables. This is a collection of pre-made table styles that can you can edit.
Click on See All to see the entire collection of pre-made table styles.
The tables are organized into three different types and in various colors. Click on the table that best fits your project to add it to your canvas.
Once your table is on your canvas, you can add text to each one of the cells by clicking inside them.
How To Add Rows & Columns To A Table In Canva
The size of your table is not fixed. You can add as many rows and columns as you need for your project.
To add a column to your table, hover your mouse to the top right or top left of the table and wait for the Plus Icon to pop up. Click the icon to add a column to the side of the table the icon was on. Make sure the Plus Icon you click on is above the table and not to the side of it.
You can add a column to the right of the table using the same method by clicking the Plus icon that appears above the right-hand side of the table.
To add a row to the bottom of your table, hover your mouse over to the bottom left or bottom right corner of your table until the Plus Icon pops up. Click on the Plus Icon to the side of the table and not on the bottom.
For the top of the table, hover your mouse to the top left or top right of the table and click on the Plus Icon to the side of the table and not on the top.
How To Add A Row In The Middle Of Your Table
If you need a new row in the middle of your table, hover your mouse over to the left or right side of the closest row where you want the new row to appear. Click on the Three Dots to open the Options Menu.
If you want to add a new row above the row you’re on, click Add Row Before. If you want to add a new row below, click Add Row After.
To add a new column to your table, hover your mouse above the column near where you want to add a new column and click on the Three Dots.
To add a new column to the left of your selected row, click Add Column Before. To add a new column to the right of your selected row, click Add Column After.
How To Delete A Row
If you need to delete a row, hover over to the side of the row until the Three Dots pop up. Click on the Three Dots to open an Options Menu. Click on Delete Row to delete the row.
You can do this same technique to delete columns as well.
How To Change Spacing Between Table Cells
If you need your table to look more spaced out, you can change the spacing between each cell by clicking the Table Spacing button.
Adjust the spacing between your cells by dragging the Table Spacing Slider left or right.
If you feel like your table doesn’t need any spacing between its cells, bring the Table Spacing Slider back down to O.
How To Change The Size Of Rows And Columns
Sometimes you want all the rows or columns of your table to be uniform, and other times, you want one or more of your rows or columns to be bigger or smaller than the rest.
To extend one of your columns, click on your table. You will see handles on all four sides of the table. Click and hold one handle and drag it away from the table to extend the row or column.
If you need any row or column to be smaller, click and hold one handle and drag it toward the table to squish it down. You can also hover over any line within the table and drag it to adjust the middle rows and columns.
How To Change Table Cell Colors In Canva
Nothing makes your table pop off your design more than color. You can change the color of all your cells at once or independently adjust the color of a cell.
To change the color of all the cells, drag your mouse over your entire table to select it.
With your table selected, click the Color button and choose the color you need for your project. Every cell on your table will become the color you choose.
If you need to change the color of independent cells, click inside the cell you want to change to select it, then click on the Color button to change the color to whatever fits your project.
Each cell can have a different color, so have fun with this.
How To Move Rows Within A Canva Table
Nothing you do when creating your table is set in stone. You can edit anything you add to your table, including moving the rows of your table up and down.
To do this, hover your mouse to the left side of the row that you need to move to reveal the Three Dots. This will only happen on the left side of the table and not on the right.
Click on the Three Dots to open the Options Menu. To move your row up, click Move Row Up. To move your row down, click Move Row Down.
The selected row will move up one space or down each time you click Move Row Up or Move Row Down. Click the direction you need as often as it takes for your table.
How To Move Columns Within A Canva Table
To move a column within your table, hover your mouse at the top of your target column to reveal the Three Dots. The Three Dots only appear above the column, not below it.
Click on the Three Dots to open the Options Menu. Click on Move Column Left or Move Column Right to move your column where it needs to be.
Each time you click on Move Column Left or Move Column Right, you will move your column one space. Repeat this process as many times as needed for your table.
How To Make Your Table Look Aesthetically Pleasing
If you’re looking to create a professional-looking table that can catch a reader’s eye, you need to ensure your table is aesthetically pleasing.
There are many ways to do this, and I will cover the essentials below:
How To Change The Size Of Your Table
To elongate your table to make it look wider, click on your table to bring up the corner handles, then click and hold on one of those handles and drag it in the direction away from your table.
Now that your table is the correct length, you can make your table smaller by dragging the corner handle toward the middle of the table.
Alternatively, you can drag the corner handles away from your table to make your table larger.
How To Change The Color Of The Lines Of Your Table
Not only can you change the color of each cell, but you can also change the color of the lines of your table.
To change the color of the lines of your entire table, first select it by dragging your mouse over the whole table.
With your table selected, click on the Border button and the Color Picker. Pick the color that best fits your design.
How To Change The Border Style Of Your Table
Another great way to make your table more aesthetically pleasing is to change the style of the lines of your border. Changing the lines of your table into dashed lines or dotted lines results in a table that’s easier on the eyes.
Select your table by dragging your mouse over the entire table to do this. Then, click the Border button and the Border Style Button. From here, you can turn the straight lines of your table into two different dashed options or turn your table into dotted lines.
You can also change the weight of your dashed or dotted lines with the Border Weight Slider. Generally, thicker lines defeat the purpose of using dashed or dotted lines, so it’s best to stick to a lighter-weighted option. It all depends on the effect you’re going for.
Adding a Background For Your Table
You’ll need at least a basic background to make your table design look complete.
The quickest and easiest way to add a background is to click on the Elements Tab and select the square shape under Lines & Shapes to add a square to your canvas. You can stretch this square over your entire canvas to use as the background.
Use the Color button to change the background to the color that fits your table. You can also add another square to your design to use as a background for the table itself by stretching it to fit the table. You can add plain backgrounds or get creative by making a gradient in Canva.
Changing The Font Used In Your Table
Much like any design in Canva, you can change the font of the text in your table by clicking it and opening the Font Drop Down Menu. You’ll find tons of great fonts to choose from.
Adding Extra Text And Lines To Your Table
You can add extra text to your table by clicking the Text Tab and adding a heading, subheading, or body text (or try adding some vertical text in Canva). You can also press T to add some quick text. You can further edit your text by outlining it.
You can add extra lines to your table by clicking the Element Tab, and clicking See All to see the line options at your disposal.
Adding Extra Flair To Your Table
For the last bit to finish your table, go to the Elements Tab and type in whatever theme you’re working with for your project in the Search Bar. You will find plenty of graphics for you to choose from to add to the background of your table.
You now have a professional-looking and aesthetically pleasing table.